Module · Services for residents and businesses

Succession procedure

The notification opening a succession procedure, and its statutory register.

The module covers in full the obligations placed on local authorities in relation to succession: drawing up the notification on the standard form, entering it in the statutory register of notifications opening succession procedures, and transmitting it electronically to the notarial chamber, with deadlines, proof of receipt and an audit trail for every step.

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Notifications opening succession procedures in the Smart Digital City platform

Notifications generated in the platform, ready for entry in the statutory register and for transmission.

What changes in the department's work

At any inspection or challenge, proof of dispatch and the complete case history are one click away — instead of paper files and spreadsheets.

Compliant with the statutory rules from day oneStandard form, register and electronic transmission
Proof of dispatch, one click awayProof of receipt and an audit trail
Deadlines are no longer missedAutomatic notifications and escalations

What you can do

Drawing up, registering and transmitting the notification opening a succession procedure, end to end.

A single electronic case file

One file per case, with all associated documents in one place.

The standard notification form

Collecting the information and documents, with automatic generation of the standard form.

The statutory register

The register of notifications opening succession procedures, compliant from day one.

Electronic transmission

To the notarial chamber, with proof of dispatch and proof of receipt.

Electronic signing

Depending on the signature infrastructure available in the institution.

Configurable workflow

An approval and verification circuit between departments, tailored to the institution's own procedure.

Deadlines and escalations

Automatic notifications and escalation when deadlines are exceeded.

Requests for additional documents

Managing requests to complete the file, with tracking of the response.

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  • Checking the administration's own records: agricultural register, local tax records, movable and immovable property, known heirs, local tax claims
  • Consolidating the data of the deceased, the applicant, the known heirs and the identified assets
  • The standard forms required by the legislation: the application, the notification and the statutory register
  • Online submission of the application from the resident portal, with documents uploaded in advance and status tracking
  • Consolidated overviews of the notifications drawn up, transmitted and confirmed
  • A complete audit trail, with the case history extracted in a single click
  • Administration of the reference data specific to the procedure

How it works

From registering the death to transmitting the notification to the notarial chamber.

1

InitiationA death registered or a notification submitted

2

FileDocuments and known heirs

3

VerificationThe administration's records and any additions needed

4

FormGenerating the standard notification and signing it

5

RegistrationEntry in the statutory register

6

TransmissionTo the notary, with proof and confirmation

What you get as standard

The module is not just an interface. It arrives configured in its standard version, ready to use from day one.

  • forms
  • workflows
  • registers
  • reference data
  • document templates
  • business rules
  • validations
  • notifications
  • reports
  • dashboards
  • access rights
  • audit

Native integrations

The succession procedure draws on the institution's existing records.

The electronic records registry, for numbering notifications and responses
The Civil registry and Population records modules, for the data of the deceased and the heirs
The notifications component and the electronic signature component
The agricultural register and the local tax records, for the assets and claims identified

Part of the same platform

The succession procedure is not a separate application. It uses the same records registry, the same documents and the same signing, notification and audit mechanisms as every other module.

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How to get started

You don't have to digitise the whole institution at once.

START ONE

You start directly with this module: Succession procedure, the internal portal and the tools it needs to run.

START PRO + SUCCESSION PROCEDURE

If you already have the digital foundation — records registry, documents, workflows — the module is activated on top of it, with no migration.

Want to see how the Succession procedure would work in your administration

Request a demo

We'll walk you through the complete workflow on a real case, from registering the death to the proof of receipt from the notarial chamber.