Module · Platform foundation

Residents, companies and accounts

The single source of data on individuals and legal entities.

The module manages the identification data of individuals and legal entities centrally and acts as the single source of truth for every other module of the platform, eliminating duplicate records. It also covers the online appointment workflows for the population records service and that service's operational registers.

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What changes in population records

A person's data is entered once and is correct everywhere; staff no longer search through parallel records, and residents no longer resubmit the same documents to every department.

One record per personA national ID number for individuals, a company number for legal entities
Company data comes from the business registerNo manual entry, with less risk of fraud
The change history is completeOn every record, with the user and the date

What you can do

The platform's central contact entity: individuals, legal entities and their accounts.

A single record for an individual

With the national ID number as the identifier and a history of changes.

A single record for a legal entity

With the company registration number as the identifier and a history of changes.

Documents, addresses and contacts

Identity documents, home and correspondence addresses, contact details and representation relationships.

User accounts

Validation, password recovery and approval based on rules or on checks in third-party systems.

“My companies”

The resident manages the companies they represent, with authorised persons, sites and documents.

Context switching

A clear separation between the personal context and that of each company, with explicit switching.

Associating users

Associating and dissociating the users entitled to start applications for a company.

Data from the business register

Company data is retrieved automatically from the business register.

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  • The complete history of changes on every person record
  • A record of the accounts created, validated, active and inactive
  • A full log of data changes for every person
  • Reports on the individuals and legal entities registered
  • Online appointments at the population records service and its operational registers

How it works

From the first registration of a person to the use of their data in any module.

1

IdentificationNational ID number or company number, as the unique identifier

2

RecordDocuments, addresses, contacts, representatives

3

AccountValidation and rule-based approval

4

CompaniesAssociation, authorisations, sites

5

UseEvery module consumes the same data

6

HistoryChanges remain logged

What you get as standard

The module is not just an interface. It comes configured in its standard version, ready to use from day one.

  • forms
  • workflows
  • registers
  • reference data
  • document templates
  • business rules
  • validations
  • notifications
  • reports
  • dashboards
  • access rights
  • audit

Native integrations

This component supplies identification data to every other module.

All platform modules, through the central contact entity
The Citizen 360 module, which it supplies with up-to-date identification data
The document management component and the notifications component
The external portal, for accounts, companies and authorisations

Part of the same platform

This component is the single source of truth for identification data. No module keeps its own register of people — they all consume this one.

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How you can start

You do not have to digitise the whole institution at once.

START ONE

Managing residents, companies and accounts is part of the base package.

START PRO + RESIDENTS, COMPANIES AND ACCOUNTS

Every module added later uses the same person records, with no duplication.

Want to see how Residents, companies and accounts would work in your administration?

Request a demo

We show you how a single person record feeds the applications, documents and payments of every module.