Module · Internal management

Procurement

Requisitions, the annual procurement plan, justification notes, contracts, invoices.

The module digitises the planning and running of public procurement: initial and in-year requisitions, drawing up and approving the annual public procurement plan, direct awards and exemptions, suppliers, the product catalogue, services and works, justification notes, contracts and invoices.

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The annual public procurement plan generated in the Smart Digital City platform

The annual public procurement plan generated automatically, from the requisitions already approved.

What changes in the department's work

The procurement plan is no longer built in a spreadsheet from dozens of requisitions arriving by e-mail: it is generated from the requisitions already approved and reconciled automatically against the budget.

A plan generated, not compiledThe lines come from approved requisitions, not from e-mails
Automatic reconciliation with the budgetDifferences generate a new draft version of the plan
Versioning with a full historyEach revision keeps the reason and the section changed

What you can do

The full procurement cycle, from the need identified to the invoice.

Requisitions

Initial and in-year, with a step-by-step workflow and a progress bar.

Product and service catalogue

CPV code, quantity, unit, unit price, VAT and estimated value.

The plan in three annexes

Planned procurement, direct awards and exemptions.

Export to .xlsx in the standard format

The plan tables downloadable in the national format.

Revision with versioning

Form, number, type, date, section revised and reason.

Justification notes

Standalone entities, in four sections, with their own workflow.

Procurement contracts

Including flagging contracts imported from external systems.

Supplier invoices

Linked to the contract and to the items invoiced.

See all features
  • Automatic carry-over of the approved items from the initial requisitions into the plan's lines
  • Checking, signing and approving the plan through workflows configured by role and department
  • Linking in-year requisitions to the justification note, aggregating the items and the total value
  • Management of suppliers and of the catalogue of products, services and works
  • Regeneration of documents while keeping the previous version
  • The register of initial requisitions and the register of in-year requisitions
  • The register of procurement plans, with budget year, number of revisions and total value
  • The register of procurement contracts and the register of invoices

How it works

Procurement starts from a need, not from a spreadsheet: approved requisitions feed the plan, the budget, the contracts and the invoices.

1

NeedProducts, services, works

2

Requisition approvedA configurable workflow

3

Procurement planCarried over automatically

4

Justification noteAggregation and justification

5

ContractSupplier and value

6

InvoiceLinked and tracked

What you get as standard

The module is not just an interface. It arrives configured in its standard version, ready to use from day one.

  • forms
  • workflows
  • registers
  • reference data
  • document templates
  • business rules
  • validations
  • notifications
  • reports
  • dashboards
  • access rights
  • audit

Native integrations

Procurement is reconciled automatically with the budget, contracts and projects.

The Budget module, for budget lines, funding sources and available appropriations
The Contracts module, for the contracts resulting from procurement
The Investments / Projects module, for procurement linked to projects

Part of the same platform

Procurement is not a separate application. It uses the same records registry, the same documents and the same signing, notification and audit mechanisms as every other module.

See all modules →

How to get started

You don't have to digitise the whole institution at once.

START ONE

You start directly with this module: Procurement, the internal portal and the tools it needs to run.

START PRO + PROCUREMENT

If you already have the digital foundation — records registry, documents, workflows — the module is activated on top of it, with no migration.

Want to see how Procurement would work in your administration

Request a demo

We'll walk you through the complete workflow on a real case, from the requisition to the invoice recorded.