Module · Platform foundation

Organisational chart

The organisational structure of the administration, configured in the platform.

The platform is tailored to the institution's organisational chart: departments, positions, reporting lines and role holders. The configured chart governs how documents are routed, access rights, the approval steps in workflows and the data shown in each employee's profile.

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The organisational chart of a public administration configured in the Smart Digital City platform

The organisational chart: departments, positions and reporting lines.

What changes when you reorganise

The platform speaks the institution's language from day one: routing, approvals and access rights follow the real organisational structure exactly, and a reorganisation means changing the chart, not the workflows.

Reorganisation does not touch the workflowsChange the structure and the rest falls into line
Approvals follow the real hierarchyHead of department, directorate, senior management
No code changesThe structure is updated from the administration interface

What you can do

The organisational structure becomes the engine behind routing, rights and approvals.

Departments and positions

Defined in line with the institution's approved structure, with reporting lines.

Employee profile

Manager, position and department taken from the configured chart.

Routing of documents

Requests and documents reach the right department, according to the chart.

Rights and roles

Allocated on the organisational structure, not on individual users.

Hierarchical approval steps

Head of department, directorate, senior management — in the real order.

Updated from administration

The structure is changed from the interface, with no changes to the source code.

History of changes

A record of the organisational structure over time.

Reports by structure

Activity measured by department and position.

See all features
  • A record of the organisational structure and of the history of changes
  • Activity reports by department and position
  • Delegation of responsibilities during absences, with the transfer of rights
  • Document visibility limited to the user's branch of the organisational chart

How it works

From the institution's approved structure to the effective rights of every member of staff.

1

StructureDepartments, positions, reporting lines

2

EmployeesAssigned to positions and departments

3

RolesRights allocated on the structure

4

RoutingDocuments reach the right department

5

ApprovalThe steps follow the configured hierarchy

6

UpdateReorganisation is done from the administration interface

What you get as standard

The module is not just an interface. It arrives configured in its standard version, ready to use from day one.

  • forms
  • workflows
  • registers
  • reference data
  • document templates
  • business rules
  • validations
  • notifications
  • reports
  • dashboards
  • access rights
  • audit

Native integrations

The organisational chart governs security, routing and personnel data.

The security component, for roles and rights based on the chart
The records registry, for routing documents
The Human Resources module, for personnel data
The workflow engine, for hierarchical approval steps

Part of the same platform

The organisational chart is not a drawing: it is the configuration that governs who sees what, who approves what and where every document goes in the platform.

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How to get started

You don't have to digitise the whole institution at once.

START ONE

The organisational chart is part of the initial configuration — it is set up before any specialist module.

START PRO + ORGANISATIONAL CHART

When the structure changes, you update the chart; workflows and rights fall into line automatically.

Want to see how the Organisational chart would work in your administration

Request a demo

We'll show you how the configured chart determines routing, approvals and access rights.