Module · Internal processes and governance

Internal control system

The five components of the internal control framework.

The module provides electronic support for implementing, monitoring and reporting on the internal managerial control system, structured on the five components of the internal control framework: control environment, performance and risk management, control activities, information and communication, evaluation and audit.

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Internal control documents in the Smart Digital City platform

An internal control document: category, version, organisational unit, status and audit history.

What changes at the annual assessment

At the annual assessment of the internal control system the evidence is already there, versioned and dated — procedures no longer have to be reconstructed a week beforehand.

The structure follows the frameworkThe five components of the code, from the start
Every document has a historyNumbered versions, author and date
Publication goes through approvalWith review, rejection and electronic signing

What you can do

Organising, versioning and approving internal control documentation.

The five components

Control environment, performance and risk management, control activities, information and communication, evaluation and audit.

Configurable categories

Internal procedures, plans, reports, policies and strategies, plus custom categories.

Custom lists

Within each component, with their own fields, values and relationships.

Document versioning

Automatic numbering, author, date and the full version history.

New version or replacement

Created from an existing document, or replacing the current version.

Approval workflow

Before publication, with review and rejection.

Organisational visibility

The document is linked to one or more units, with an option for global visibility.

Regulations and announcements

Day-to-day administration, with internal distribution and automatic notification.

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  • Electronic signing of approved documents, including multiple signatories
  • Extending the document structure through configuration, as legal requirements evolve
  • Reports on internal control documents by component, status and review activity
  • How complete the document structure is
  • A dashboard with the number of documents per component, documents under review, expired or withdrawn, and active announcements
  • An audit history per document, with user, date and action

How it works

From the drafted document to the approved, signed and distributed version.

1

ComponentThe document is placed under one of the five

2

DraftingCategory, type, organisational unit

3

VersioningAutomatic numbering, author and date

4

ApprovalReview, rejection or acceptance

5

SigningElectronic, including multiple signatories

6

DistributionPublication and notification of the units concerned

What you get as standard

The module is more than an interface. It comes preconfigured in its standard version, ready to use from day one.

  • forms
  • workflows
  • registers
  • reference data
  • document templates
  • business rules
  • validations
  • notifications
  • reports
  • dashboards
  • access rights
  • audit trail

Native integrations

The internal control system builds on the documents component and on internal audit work.

The document management component, for storage, versioning and archiving
The Internal audit module, for the evaluation and audit component
The electronic signature component
The notifications component, for reviews, deadlines and announcements

Part of the same platform

The internal control system is not a separate application. It uses the same documents, the same organisational units and the same signing, notification and audit mechanisms as every other module.

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How you can start

You do not have to digitise the whole institution at once.

START ONE

Start directly with this module: the internal control system, the internal portal and the tools it needs to run.

START PRO + INTERNAL CONTROL SYSTEM

If you already have the digital foundation — documents, organisational chart, workflows — the module is switched on top of it, with no migration.

Would you like to see how the internal control system would work in your municipality?

Request a demo

We walk you through the complete document structure across the five components, with versioning and an approval workflow.