Module · Internal processes and governance

Internal audit

Audit plans, engagements, reports and recommendations.

The module provides electronic support for internal audit work: annual and multi-annual planning of engagements, carrying out the engagements, drafting reports, issuing recommendations and tracking their implementation.

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Annual and multi-annual audit plans in the Smart Digital City platform

Annual and multi-annual audit plans, with status, periods and the current step in the workflow.

What changes after the audit report

Audit recommendations no longer stay in the report: the system tracks them, notifies the people responsible and shows clearly what has been implemented and what has not.

Recommendations have a deadline and an ownerTracked through to implementation, not merely recorded
Missed deadlines are flaggedAutomatically, to the owners and to the auditor
Documents register themselvesElectronic signing and automatic entry in the registers

What you can do

The full internal audit cycle, from the annual plan to the implemented recommendation.

Annual and multi-annual plan

Planned engagements, objectives, periods, audited units, allocated resources and prioritisation criteria.

Audit engagements

Recording, tracking and closure, from launch to the archiving of the final documents.

Audit reports

Drafting, with all the supporting documents attached.

Recommendations

Recorded directly in the report workflow, automatically linked to the source engagement and report.

Implementation status

Regular updates and flagging of missed deadlines.

Follow-up workflow

Automatic notification of the people responsible at the configured deadlines.

Signing and registration

Automatic electronic signing of the documents generated and entry in the registers.

Controlled initiation

Workflows can only be started from the internal portal, by authorised users.

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  • Automatic closure of the workflow after the last signature in the approver list
  • Management of audit working papers, with the evidence collected during each engagement
  • A register of annual and multi-annual audit plans
  • A register of audit engagements, with the audited unit, period and associated report
  • A register of internal audit reports
  • A recommendation tracking register, with status, deadlines, owners and supporting documents
  • A dashboard with planned and completed engagements, open recommendations and those past their deadline

How it works

From the approved plan to the recommendation implemented and verified.

1

PlanningEngagements, objectives, units, resources

2

LaunchThe engagement starts, with a team and a period

3

FindingsEvidence and supporting documents

4

ReportDrafting, clearance and signing

5

RecommendationsDeadlines and designated owners

6

Follow-upStatus, notifications, verification of implementation

What you get as standard

The module is more than an interface. It comes preconfigured in its standard version, ready to use from day one.

  • forms
  • workflows
  • registers
  • reference data
  • document templates
  • business rules
  • validations
  • notifications
  • reports
  • dashboards
  • access rights
  • audit trail

Native integrations

Internal audit works together with the correspondence register, with the internal control system and with the notifications component.

The electronic correspondence register, for automatic registration of audit documents
The internal control module, to link engagements with its evaluation and audit component
The notifications component, for auditors, approvers and implementation owners
The document management component, for versioning and archiving

Part of the same platform

Internal audit is not a separate application. It uses the same correspondence register, the same documents and the same signing, notification and audit mechanisms as every other module.

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How you can start

You do not have to digitise the whole institution at once.

START ONE

Start directly with this module: Internal audit, the internal portal and the tools it needs to run.

START PRO + INTERNAL AUDIT

If you already have the digital foundation — correspondence register, documents, workflows — the module is switched on top of it, with no migration.

Would you like to see how Internal audit would work in your municipality?

Request a demo

We walk you through the full cycle on a real case, from the annual plan to a recommendation tracked through implementation.