Module · Platform foundation
Document management
The institution's electronic file: generation, versioning, signing and archiving.
The electronic document management component is the institution's operational archive: every document — generated automatically from templates, uploaded by users, received by e-mail or captured from scanning equipment — is stored centrally, indexed with metadata and managed with clear access rights, in line with the records retention schedule and the requirements of each workflow.
Side-by-side visual comparison of two versions, with the differences highlighted.
What changes in the flow of documents
The right document, in the right version, with the right person: versioning, visual comparison and electronic signing remove the paper circuit and the parallel folders on people's desks.
What you can do
The institution's operational archive, from generating the document to archiving it.
Generation from templates
Automatic, from configurable templates, with the option to regenerate.
Preview in the interface
For all common formats, without opening the native applications.
Versioning
A complete history: any earlier version can be consulted.
Visual comparison
Side by side, with the differences highlighted in colour and a summary counter of the changes.
Electronic signing
With a qualified certificate, storing both the source document and the signed file and checking validity.
.docx editor in the browser
WYSIWYG, with tracked changes and comments anchored to the text.
Codes and numbers
Barcodes, QR codes and registration numbers applied to documents.
Indexing and search
Filtering by the metadata defined for each document type.
See all features
- Duplicate detection, by name and by content
- Lossless compression, encryption at rest and in transit, and differential storage (delta encoding)
- The operational electronic archive, organised in line with the records retention schedule
- The complete history of every document: versions, changes, authors and dates
- Logging of access and of operations on every document
How it works
From generating the document to the signed and archived version.
GenerationFrom a template, upload, e-mail or scanning
IndexingMetadata by document type
VersioningA complete history, with differential storage
ComparisonDifferences highlighted between versions
SigningA qualified certificate, including multiple signatories
ArchivingIn line with the records retention schedule
What you get as standard
The module is not just an interface. It comes configured in its standard version, ready to use from day one.
- forms
- workflows
- registers
- reference data
- document templates
- business rules
- validations
- notifications
- reports
- dashboards
- access rights
- audit
Native integrations
Every module manages its documents through this component.
Part of the same platform
Document management is part of the base package, together with the records registry and the workflows. There is no second document store in the platform.
How you can start
You do not have to digitise the whole institution at once.
START ONE
Document management is part of the base package — it is the starting point of any implementation.
START PRO + DOCUMENT MANAGEMENT
The specialist modules are added on top, generating and versioning their documents through this component.
Want to see how Document management would work in your administration?
We show you the complete life of a document: generated from a template, versioned, compared, signed and archived.