Module · Internal management
Assets
Asset records, stocktaking, classification, depreciation.
The module digitises the recording, stocktaking, classification and administration of the institution's assets, movable and immovable, with each linked to the municipality's public or private property, along with asset document management and depreciation tracking.
The asset record, with classification, location and documents.
What changes in the department's work
The annual stocktake stops being a several-week campaign with printed lists: the data is already in the system, and discrepancies are identified and documented on the spot.
What you can do
Recording and administering assets, from entry into the asset base to write-off.
Asset records
Every relevant attribute and the supporting documents.
Classification by category
Configurable reference data, specific to the institution.
The stocktaking process
Initiation, physical count, discrepancies, documents and completion.
Depreciation calculation
Entry value, useful life and the configured rate.
Public or private property
Assets linked to the municipality, with the ownership documents.
Transfers between custodians
Locations and departments, with traceability preserved.
Write-off
Scrapping, transfer, sale or other configurable methods.
Documents generated
Fixed asset record, minutes, transfer note, inventory lists.
See all features
- Management of street naming and addressing certificates, as a related service
- Multi-signatory electronic signing of asset documents
- The register of asset records, with category, location, year built, form of ownership and condition
- The register of movable assets, with inventory number, entry value, accumulated depreciation and custodian
- The register of immovable assets, with cadastral number, area, book value and type of property
- The register of stocktaking processes
- Reports on fixed assets, inventory items, depreciation, transfers and scrapping
How it works
From the asset entering the asset base to stocktaking, depreciation and write-off.
RegistrationAttributes, documents and classification
ClassificationThe institution's own categories and reference data
StocktakingA physical count, with discrepancies identified
DepreciationCalculated automatically over the useful life
TransferBetween custodians, locations, departments
Write-offScrapping, transfer or sale
What you get as standard
The module is not just an interface. It arrives configured in its standard version, ready to use from day one.
- forms
- workflows
- registers
- reference data
- document templates
- business rules
- validations
- notifications
- reports
- dashboards
- access rights
- audit
Native integrations
Assets are reconciled with public land and property and with the institution's contracts.
Part of the same platform
Assets is not a separate application. It uses the same records registry, the same documents and the same signing, notification and audit mechanisms as every other module.
How to get started
You don't have to digitise the whole institution at once.
START ONE
You start directly with this module: Assets, the internal portal and the tools it needs to run.
START PRO + ASSETS
If you already have the digital foundation — records registry, documents, workflows — the module is activated on top of it, with no migration.
Want to see how the Assets module would work in your administration
We'll walk you through the complete workflow on a real case, from registering the asset to the stocktaking list.